About File Attachments

Our online application process allows you to attach files. The size limit for each attached file is 10 MB. Please do not use spaces in your file names.
The preferred file formats are: PDF and JPEG.  PDF allows you to attach a multi-page document as a single file.
You may also attach Microsoft Word DOC, and Excel XLS files, but we will not open these files if they appear to contain internal programs, or macros, that can transmit computer viruses. Other, but less desirable file formats, are GIF, and HTML.

The following are required and recommended attachments:
1. Copy of the current IRS determination letter indicating 501(c)(3)
tax-exempt status.
2. Organizational structure, including:
  • List of officers and directors, listing occupations, places of
    employment, and relevant affiliations.
  • Resumés and/or job descriptions of key personnel involved in the
3. Financial statement for your organization:
  • Either a recent, audited annual financial statement
  • Or a current, board-approved annual operating budget listing expenses and
    income. (Established organizations should submit an audited statement.)
4. Photographs, charts, maps and other documents supporting your application.  
5. Annual report. Due to the size of the document, if you are submitting an annual report that is not in PDF file format, please mail it to Barrett Walker, attn: Grant Submission Annual Report, at the Foundation address listed on the bottom of the homepage.

Tips on converting documents to electronic files

The IRS letter is probably the most difficult file to convert because it is supplied to you as a paper document and will need to be scanned and saved in JPEG or PDF format. The other required files are more likely to be available in electronic form and are easier to convert to an acceptable file format. Ask your accountant to supply electronic copies of your organization's financial statement and payroll tax verification. You may already have an electronic version of your organization's structure listing officers, directors, and key personnel.

Important - Please do not convert your IRS tax-exempt letter to an electronic file using optical character recognition (OCR) software. Use a scanning process that converts the letter to an image preserving the formatting and original appearance of the letter. The best file types for this purpose are JPEG and PDF.
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